These Terms and Conditions apply to all participants in the Program.
By paying the Program Fee or the Deposit, you are entering into this Agreement.
We have tried to make this Agreement easier to read and understand by adding headings to the various sections. These headings have been inserted for convenience only and do not affect the legal construction or interpretation of this Agreement.
Definitions Within this Agreement;
“you” or “your” means the program participant.
“we”, “us” or “our” means Know-Your-Data s.r.o. doing business as BaseCamp Data & Travel, a company registered with the country of Slovakia.
Agreement means the contractually binding agreement made between us and you that is made up of the application form and the terms and conditions set out in this document.
Commencement Date means the date, agreed upon with you in advance, that the Program begins.
Deposit means the part of the Program Fee that must be paid by you in order to secure your place on the Program prior to payment of the balance of the Program Fee, such balance being payable in accordance with clause 3 below.
Participant means a participant on the Program and Participants means all and any Participant.
Program means any course or bootcamp project offered by BaseCamp. The terms bootcamp and Program will be used interchangeably.
Program Fee means the sum of the Deposit and the remaining balance, payable by you to us in accordance with Section 3 below.
BaseCamp means the group responsible of running the Program.
1. Our Undertakings
In return for receipt of the Program fee, we will undertake the following:
(a) to provide you with a data science bootcamp (Program);
(b) to provide an induction and welcome talk upon your arrival.
(c) to provide you with information and tools to enhance your professional development.
(d) to organise social events, for you and the other participants, at your destination.
(e) the organisation (including your preparation) of a hiring day.
(f) to assist the participants with their jobs search in the field of Data Science in the 3 months after the bootcamp.
For the avoidance of doubt, we will only be responsible for and are only bound to provide the services and matters set out in Section 1 above.
2. Suitability of Participants
We retain all rights to reject the application of any person we deem unsuitable for our Program, at our own discretion.
3. Deposit and Program Fee
(a) Your Initial Deposit (“Initial Deposit”) is €2,000 Euro (abbreviated as EUR or €) and it is non-refundable. The deposit is necessary to hold your spot in the class, and has to be paid within 10 days after being accepted into the program.
(b) Upon payment of your Initial Deposit, you agree to fully cooperate with BaseCamp and complete all potential pre-arrival material necessary to succeed in the bootcamp.
(c) Full cost of the program must be paid. This can be done in one payment, or in multiple payments, but all payments must add up to the full amount up to two weeks prior to the starting date of the program. Failure to paying in full for the program will result in not being accepted to participate in the bootcamp and/or receiving any of the services we offer, and you will lose your €2,000 EUR deposit.
(d) You are responsible for covering all and any charges imposed by financial institutions, including PayPal fees, foreign transaction fees, and wire transfer fees. This applies to your Deposit, Program Fee and any other transfer to us. If you underpay your Deposit due to such charges, you will make up the balance when you pay the Program Fee. If you underpay by less than 75 EUR (or equivalent), we will collect it from you at the program destination after you have arrived. If you underpay by more than 75 EUR (or equivalent), you must make another payment before arrival. If you overpay by more than 50 EUR (or equivalent), we will refund the overpayment amount to you according to our normal procedures. If you overpay by less than 50 EUR (or equivalent), no refund will be given due to the administrative costs involved.
(h) Some participants may be eligible for a discounted program fee – for example, students enrolled in a university with whom BaseCamp has a formal relationship. If a participant is eligible for more than one discount, then BaseCamp has the sole power and discretion to decide how or whether the discounts may be combined, or if only one discount may be applied.
4. Request to Cancel and Refunds
(a) If you wish to withdraw from the program at any time, then this must be done via a written request. For the avoidance of doubt, such a written request can be made by email.
(b) The Deposit, and all subsequent Program Fees paid, are not refundable if you withdraw from the Program for any reason. This includes withdrawal for medical, personal, family, academic, financial, and all other reasons.
(c) If you withdraw from the Program for any reason after beginning the bootcamp, BaseCamp will be entitled to 100% of your Initial Deposit and 100% of the subsequent payment(s) you made after the Deposit. If the withdrawal takes place less than 2 weeks from the start date of the program, BaseCamp is entitled to 100% of your Initial Deposit and 50% of the Program Fee.
(e) If, for whatever reason, we have to cancel your participation in the Program, prior to your commencement date, a full refund of the Program Fee (for the avoidance of doubt this includes the Deposit) will be given to you. A full refund will be issued only if the cancellation is for reasons which are in no way whatsoever attributable to you. No compensation can be given for any other costs incurred in relation to the Program.
(f) In the event that you are refused an appropriate visa or suitable alternative by the Local Authorities, a full refund of the Program Fee and the Deposit will be paid if; (1) you filled out all and any visa forms correctly, and (2) completed all steps in the required visa process correctly and on time. No compensation can be given for cancellation of flights or any other costs whatsoever incurred by you. No refund of Deposit and/or Program Fee will be offered if your tardiness in completing the necessary visa requirements leads to start dates being delayed and your program being cancelled.
(g) All refunds are paid via bank transfer.
(h) We do not withhold any processing fee or service charge from refunds. However, the refund amount you receive may be less than you expected, due to fees or charges imposed by your bank or by other intermediary financial institutions. We have no control over this and cannot cover or reimburse these fees.
(i) Any refund must be initiated within 6 months after the program start date selected by the participant. After this date, refunds are made solely at our discretion.
5. Website and Promotional Material
(a) The content and information displayed on our website and other promotional material is believed to be valid and correct but we will not be held liable and do not take responsibility for any misinformation or ambiguities in the content. Prices are subject to change without notice and you will be liable for additional amounts owed due to price changes unless your deposit has already been submitted.
(b) We reserve the right to take your photograph, or video footage of you, for use in our promotional material. We do not make any payments to individuals in respect of such use. We may (but are not obliged to) reproduce the photographs (or part of them) in our promotional material including, without limitation, posters, advertisements, printed publications, on our website and social media website pages. Copyright in the photographs will belong to BaseCamp. Photographic data is personal data for the purposes of the Data Protection Act 1998 and therefore we will not use the images taken without your consent and we will not use your image, or any other information you provide, for any other purpose. By agreeing to these terms and conditions, you consent for your photographic data to be used for our promotional purposes.
6. The Format of the Program
We reserve the right to change our suppliers and the format of our Program as and when necessary, however we will endeavor to provide as similar a program as possible at all times.
7. Liability for Losses and Program Changes
(a) We cannot accept any responsibility or liability for loss of or damage to your passport or any other personal property at any part of the visa process, during transit or during registration with the Local authorities.
(b) We cannot accept any responsibility or liability for Program changes or Program cancellations under any of the following circumstances; war or threat of war; terrorism or threat of terrorism; fire; sickness; environmental or climate concerns; acts of government or local authority; or, any other event or circumstance which amounts to a “force majeure” and in such cases no refund or compensation for any loss will be given to you unless otherwise decided at our sole discretion.
8. Your Responsibility
(a) It is your responsibility to be aware of any national holidays or other events that may change the nature of the Program.
(b) International flights are not included in the cost of any of our Programs. It is your sole responsibility to arrange flights and insurance and to select providers based on your own decisions and experiences. We cannot be held responsible for any action, negligence or event relating to the purchase or operation of flight tickets or flights. We will also not be responsible for any costs or refunds due to changes or delays in flights.
9. Experiencing Problems
(a) BaseCamp wants you to enjoy a worry-free program. Should you experience any problems while participating in our Program, you must immediately inform us in writing (by email or in our Slack group), with a clear explanation of the problem. In such an event, we will discuss the problem with you and will discuss ways in which the problem can be solved. We are not responsible for any conversations or anything that is said unless it is recorded in the written form either by email or by letter.
(b) You agree to discuss any problems with our staff and we will try our best to find a solution. If BaseCamp wishes to terminate your participation in the bootcamp prior to the end of the stated time for any reason (for example as a result of your inadequate or unhelpful participation or prolonged or repeated absence from work), you understand that no refund of fees will be given in this situation and we are under no obligation to provide any compensation to you.
(c) If you wish to terminate your placement prior to the end of the time stated in the contract for any reason you must provide us with written notice, clearly stating the reasons for such a decision. You agree that no refund of the Program Fee or any other fees will be made in this situation.
(d) BaseCamp cannot be held responsible for any complaints arising from issues outside of the specifications made in Section (1)(b), this includes, without limitation, relations with other colleagues or managers in your program.
(a) We, our affiliate agencies, suppliers and members of staff cannot be held responsible for any case of injury, accident, claim, theft, damage, sickness, cancellation or loss, in relation to our/their services.
(b) You are responsible for your own safety during the program and neither we, nor the assigned bootcamp teacher, take responsibility nor can be held liable for any accident, sickness, loss, damage, expense or hazard encountered throughout the Program.
(c) You will be held responsible and liable for any damages during your participation in the Program.
11. Complying with Rules, Local Laws and Acting Responsibly
(a) If you do not comply with the rules of our Program, or the laws of the destination to which you go, then we may release you from the Program. In these cases, no refund will be given and you will be required to leave the provided accommodation within two days of being informed by us. This includes cases in which the we ask you to leave your role due to underperformance or misconduct.
(b) You will take full responsibility for your conduct at all times during the Program. You will not act irresponsibly nor will you break the law of the country to which you go. You will not put yourself or others in dangerous situations. If you do any of the above you will be responsible for the consequences.
(c) We reserve the right to expel, at our sole discretion, any Participant from the Program for reasons including but not limited to: breaking the law; bullying or harassment of other Participants; anti-social or unreasonable behavior or unfit conduct towards other group members, our representatives, our suppliers’/affiliate agencies’ representatives or the assigned provider or excessive absence from work. Whether a Participant has acted in any of the ways set out above will be determined by us in our sole discretion. In such instances, we retain the right to immediately remove the Participant from his or her accommodation and cancel their participation in the Program, with no refund issued.
12. Third Party Behaviour or Actions
(a) We take no responsibility and are not liable for any third party behavior or actions including but not limited to that of the accommodation provider. We take no responsibility and are not liable for any accidents that take place at any third party locations including but not limited to the premises of where we will be hosting the bootcamp and the designated accommodation. It is your responsibility to ensure you purchase personal liability insurance prior to the Commencement Date.
(b) We reserve the right to make charges for any missing or damaged items or for any additional cleaning or repair charges to accommodation that may be incurred during the Program. You agree to pay these charges in full to us within 14 days of finishing the Program.
(a) You are responsible for ensuring that you have purchased full, comprehensive insurance prior to departure, which will cover you for the duration of your participation in the Program, and which includes but is not limited to travel, health, medical and accident insurance.
(b) Even if you have insurance coverage through another party, such as your university or your visa sponsor, you are responsible for ensuring that the coverage is sufficient. If you have any doubts or questions about your insurance, please contact us.
(c) You must bring all relevant insurance documents with you to the country in which you are placed.
(a) We are not responsible for the workload that the Program might generate for you. Everyone comes with different levels of preparations and learn at different speeds. If you believe that you are not being able to keep up with the program you should discuss the problem with us and we will endeavour to resolve the issue accordingly.
15. Notifications You Must Make
(a) You must inform us of any travel abroad or any other unavailability of passport for visa processing during the 4 weeks prior to the Commencement Date. You must inform us of any unavailability of passport in this period at least 2 months before the Commencement Date. We cannot be held responsible for additional costs for express processing, postage, submission in person by our staff, or delay or cancellation of program due to failure to inform us of such details.
(b) The Participant is responsible for informing BaseCamp of any medical conditions (physical or psychological) or religious restrictions which may influence the Participant’s ability to complete the Program, prior to paying a Deposit. For medical conditions and religious restrictions which have been disclosed, it is BaseCamp’s responsibility to inform the Participant whether they can continue with the Program prior to commencement – if this is not possible then a full refund of the Deposit will be given.
16. Maximum Liability
Our maximum liability is limited to the Program Fee.
17. Refer-a-friend Program
(a) If you refer a friend to BaseCamp you will receive a discount or rebate of 500 EUR on your program fee, subject to the further terms given below.
(b) Your discount or rebate will be granted only when your friend confirms a place in their Program by paying 100% of their program fee.
(e) The discount applies only to your total program fee. The discount does not reduce the amount required for the initial Deposit (€2000 EUR) or of any required minimum payments.
(f) You can refer a friend anytime, even after you have finished your Program. If you have already paid your entire program fee when you become eligible for this discount, then we will pay the amount to you as a rebate, via bank transfer (subject to the terms in part 4, sections (i) and (j) above.)
(g) There is no limit to the number of discounts or rebates you may earn. For every referral which satisfies the above terms, you will receive 500 EUR or equivalent.
18. Other Terms
(a) A person who is not a party to the Agreement shall not have any rights under or in connection with it by virtue of the Contracts (Rights of Third Parties) Act 1999 (the “Act”) but this does not affect any right or remedy of a third party which exists, or is available, apart from the Act.
(b) The rights of the parties to terminate, rescind or agree any variation, waiver or settlement under the Agreement is not subject to the consent of any person that is not a party to this agreement.
(c) If any provision of the Agreement (or part of any provision) is found by any court or other authority of competent jurisdiction to be invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed not to form part of the Agreement, and the validity and enforceability of the other provisions of the Agreement shall not be affected.
(d) If a provision of the Agreement (or any part of any provision) is found illegal, invalid or unenforceable, the provision shall apply with the minimum modification necessary to make it legal, valid and enforceable or the parties shall negotiate in good faith to amend such provision such that, as amended, it is legal, valid and enforceable, and, to the greatest extent possible, achieves the parties’ original commercial intention.
(e) The Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including no contractual disputes or claims) shall be governed by and construed in accordance with the laws of Slovak Republic.
(f) Each party irrevocably agrees that the courts of Slovak Republic shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with the Agreement or its subject matter or formation (including non-contractual disputes or claims).
(g) We reserve the right to amend this document from time to time.